Smart Secure Faxing for Today’s Schools and Education Industry
The education industry needs a smart, simple and secure fax solution, whether it’s for HR documents, student medical records or sensitive student information.
With Sfax, send confidential information through industry-leading, secure cloud fax.
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Secure, Cloud Fax Solutions for Educational Institutions
From elementary schools to colleges, today’s educational system requires the constant transmission of a range of documents. Your staff may be sending and receiving student registration forms, student records, academic transcripts, financial aid requests, special education plans, transfer requests and more. Often, these documents contain secure information and access needs to be limited to selected teachers, administrators and parents. With secure, cloud-based fax solutions it’s possible to quickly and easily share student information when it’s needed to provide the educational solutions your study body needs – while keeping confidentiality at the forefront.
Industry-Leading Secure Faxing Solutions for Student Information
Sfax keeps student information secure, whether you’re sending a special education IEP for an expert consultation or sharing sensitive student data. Our cloud-based fax systems are always accessible, always secure and always online, through solutions that include:
- Industry-leading security with 256-bit TLS encryption, 2048-bit private keys and AES multi-layered encryption for all documents, while they’re faxed and while they’re stored.
- Detailed logging and audit trails for every transaction.
- Redundant state-of-the-art data facilities with SSAE16 Type II secured facilities, as well as backup power, internet and hardware capabilities.
- An easy-to-use admin panel that makes it easy to control access to student data through account-based permissions with user names, passwords and more.
Interested in learning more about Sfax security? Download our detailed security overview.
Interested in learning more about Sfax security? Download our detailed security overview.
Educational institutions handle a wide variety of sensitive information, including contact information, social security numbers, financial data and more. Preventing a data breach is critical, and it’s in your educational institution’s best financial interest.
Due to the large amount of personal data that’s held by colleges and universities, they’re subject to the FTC’s Safeguard Rule. The Safeguard Rule requires organizations to take all reasonable steps – physical and technologically – to protect sensitive information. It’s difficult to do that when highly-sensitive information is coming into a central, unmanned fax machine that anyone can access.
At the same time, K–12 schools – and any organization receiving U.S. federal funding – must comply with FERPA. FERPA (the Family Educational Rights and Privacy Act of 1974) is a federal law in the U.S., which states that institutions that receive funding through U.S. Department of Education programs have to allow students to see their educational records. Part of this mandate is protecting the privacy of student records; any school or organization that violates FERPA can lose their funding and face litigation. Many eucational institutions are using Sfax for a cloud-based faxing solution that provides security, reliability and peace of mind that sensitive student information is secure.
Improve Productivity with Less Time Faxing & More Time For Students
The staff and faculty of educational organizations already have too much on their plates, with student services, curriculums, meetings, parental interactions and other necessary activities. Waiting on critical paperwork to arrive via traditional fax machines can involve lengthy waits and mean time-sensitive requests aren’t seen for hours. When administrators are in meetings or teachers are in the classroom, it can be difficult to get important information in front of them. With cloud-based faxing, it’s possible to email notifications and access fax documents via any internet-connected device – including a smartphone, laptops and desktops. Review a document when it comes in, no matter where you are in the school. Features such as digital signature make it easy to sign off on reports or paperwork as needed, and keep time-sensitive educational processes moving forward. Cut down on the time your team spends on paperwork outside the classroom or office, and make it easier to provide the best educational services possible to your students in a timely way.
Cut Your Costs, Make Every Educational Dollar Count
Funding has never been tighter for educational organizations, and it’s important to make smart decisions for the bottom line. Turn faxing into a single line item on your operating budget. With cloud faxing, your school or educational institution can eliminate expensive hardware costs, repairs and IT department expenditures, paper, ink and the monthly recurring costs of a dedicated fax phone line. Instead, simply subscribe to a plan that’s right for your organization’s needs. Fully transparent funding makes it easy to report what you’re spending to your educational board and in annual reports. Never pay more than you need to – simply scale up or down when your organization’s documentation needs fluctuate. Changing the way you fax can help you cut costs, better predict your monthly expenses and help you reclaim valuable dollars to reinvest in other parts of your organization.
