Four faxing myths exposed

Posted: Dec 30, 2013
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The standard opinion about faxing is likely to suggest that it’s an old, slow, unreliable method of communication that’s now redundant thanks to the invention of email. However, this is a common misconception – it has more benefits and uses than you might think, especially when done via the Cloud.

Here we expose and solve four common myths about faxing:

1) No-one uses fax anymore
It’s true to a certain extent that manual fax isn’t as widely used as it once was – at least, certainly not by the general public. However, it is still a regular feature of the office in many industries, from educational institutions to legal professions to the healthcare industry. Whether faxing between departments or organizations, it is still regularly used to transfer reports, files and other documents due to its secure nature.

2) Email is more secure than fax
Email messages can be viewed by multiple firewalls and third party software, making it a far less secure method of transferring data. Whilst traditional fax does provide the opportunity for people to obtain a physical copy of fax once transmitted, the paperless nature of cloud fax prevents this from happening.

With cloud fax documents are not saved on the hard drive of the device used, so any physical loss of computers, laptops, tablets or smartphones will not compromise the shared information. Sfax is also HIPAA-compliant, and with designated Compliance Officers there are multiple administrative, organizational, and technical protective measures in place to ensure complete security..

3) Internet fax is costly
With subscription options suitable for organizations of all shapes and sizes, from home businesses to large enterprises, the cost of internet fax adapts to your needs. Online, paperless faxing also negates the need for ink, technical maintenance of fax machines, and paper. Not only does this dramatically reduce expenses, making it a cost-effective solution, but it is also an environmentally friendly approach to business communication.

4) Cloud faxing is complex
The term cloud fax may conjure images of specialist technicians, computer code and other complex procedures, but in reality cloud fax is a streamlined and efficient process. Visually, it is very similar to email. The user simply sets up an account, enters the recipient’s fax number, and writes the message. Documents can be attached, digitally edited, signed and managed before being sent to the recipient through Sfax’s secure servers. The availability of the Sfax app on mobile and tablet devices means your faxes can be accessed anywhere there is an internet connection, whether in a meeting or in the airport. Sending documents on the go has never been easier.

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