Thinking about moving to cloud fax? 7 key benefits you need to know.

Posted: Jan 24, 2014
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Cloud based computing has revolutionized business for SMBs and organizations. Reducing the need for physical appliances and software downloads, cloud services are set to soar in the coming years. Cloud fax is one such service and is an ideal alternative to traditional, manual faxing.

If you’re thinking about moving to cloud fax, read on to discover how it could benefit you.

1. Scalability
In today’s dynamic business world flexibility is key. Cloud services, such as cloud faxing, are perfect for modern businesses as they can quickly and easily meet the needs of their customers thanks to efficient remote servers. Remember to choose a provider that can offer flexibility between plans.

2. Document control
With manual faxing there is no guarantee the right person will have received the document. A risk the vast majority of businesses and organizations can not afford to take. And whilst email allows documents to be sent to specific users or groups of users, attachments can be compromised with multiple messages leading to chaotic file management. Cloud fax allows users to organize documents into folders and manage who has access to specific files. By managing contacts through a cloud-based fax system, document control is effortlessly straightforward.

3. Security
No matter the industry, security is vital. Simply put, other communication methods such as manual fax and email are inherently insecure with human error, physical theft of devices such as laptops and tablets and hackers posing a risk to your business. With cloud fax services, such as Sfax, you can have peace of mind knowing that your documents are protected as data is securely stored in the cloud. When considering a cloud fax provider, make sure you choose one that offers state-of-the-art security.

4. Effortless software updates
Managing a business is demanding enough without factoring in downtime for inevitable software and hardware updates. By utilizing cloud service providers, business owners and managers have one less thing to worry about as all updates are dealt with by the providers themselves, including vital security updates. Reliability is crucial, check your cloud fax provider has a good history of system uptime.

5. Clear of Cap-ex
Physical fax machines are becoming a thing of the past as SMB’s and large oragnizations are reaping the benefits of moving to a cloud based service. With no need for ink, paper and on-going maintenance by specialist, and often costly, engineers, capital expenditure for cloud fax is negligible. Some will even offer a free trial to ease the transition period.

6. Remote collaboration
Location is no longer a barrier for businesses as cloud fax enables colleagues and companies to efficiently work across multiple documents in a secure and timely manner. Whilst it is possible to transmit documents via other methods such as traditional fax or email, they do not offer the reliability and security of cloud fax. Documents can be annotated, digitally signed and filed within one simple system increasing workflow and productivity across large groups.

7. Support
Routes to support for cloud based services like cloud fax are typically more extensive thanks to multiple contact points across different online platforms. This means that no matter where you are or what time of day it is support is typically available. Do your research and make sure you choose a cloud fax provider that is on hand to help.

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