Three ways cloud fax services can benefit your business

Posted: Dec 02, 2016
Share This:

cloud-faxingCloud fax is transforming day-to-day workflows for businesses of all sizes across a wide range of industries. As well as helping save the planet (enough of a reason to switch from manual faxing alone, in our opinion), cloud fax services can benefit businesses in a number of ways. While not an exhaustive list, the following benefits should provide a convincing introduction.

  1. Cut costs
    The initial outlay for a manual fax machine may seem relatively low, but the costs rarely end there. Used regularly in a busy workplace, the cost of paper, toner and ink, not to mention software updates, fax lines, and maintenance fees can all add up over time. These costs can also be unpredictable and come without warning – who knows when a machine might break down – which makes budgeting all the more difficult.

Conversely, cloud fax services generally run on a fixed, usage-based monthly subscription, including support, making for a cost-effective, surprise-free solution. Also, because faxes are sent, received and stored digitally in the cloud, no physical space is required on the office floor, meaning more room for staff.

  1. Improve security
    Paper-based fax is inherently insecure, due to risks from human error, physical thefts, and hackers. Whatsmore, paper pages can easily wind up misplaced, and as such, pose a higher risk of a security breach. These are all risks that businesses can not afford to take.Secure cloud fax services mitigate this risk by protecting information, by encrypting data and storing it in secure data centers. Security is paramount for all businesses, particularly those that operate in closely regulated industries and handle sensitive information. For healthcare organizations specifically, it is essential that assurances are obtained about a vendor’s commitment to HIPAA compliance, before entering into a contract.
  1. Streamline workflows
    With more and more people working from home and not everyone having the luxury of a home office, fax machines and their accompanying supplies can be a bulky and impractical use of space. The physical nature of a traditional fax machine also makes it an impractical barrier for carrying out business across multiple locations.Cloud fax enables businesses to work securely and efficiently across multiple documents, devices, and locations. Documents can be annotated, digitally signed and filed within a single application, streamlining workflows and productivity across large groups. While it is possible to transmit documents via traditional fax or email, these are often less reliable and carry security vulnerabilities.


Thinking about ditching the fax machine and moving to the cloud? Find out more about how cloud faxing can help your business at

If security is your biggest priority, make sure you read this: Why Fax is More Secure than Email